tech review

Author: brentholtorf

business-central/admin-manage-documents.md

@@ -14,7 +14,7 @@ ms.author: edupont
 A central role, such as the application administrator, must regularly deal with accumulating historic documents by deleting or compressing them.  
 
 > [!TIP]
-> For information about other ways to reduce the amount of data stored in a database, see [Reducing Data Stored in Business Central Databases](/dynamics365/business-central/dev-itpro/administration/database-reduce-data) in the Developer and IT pro help.
+> For information about other ways to reduce the amount of data stored in a database, see [Reducing Data Stored in Business Central Databases](/dynamics365/business-central/dev-itpro/administration/database-reduce-data) in our Developer and IT pro documentation.
 
 ## Delete Documents
 
@@ -30,7 +30,7 @@ Service orders are not deleted automatically, however, if the total quantity on
 
 ## Compress Data with Date Compression
 
-You can compress data in [!INCLUDE [prod_short](includes/prod_short.md)] so that you save space in the database, which in [!INCLUDE [prod_short](includes/prod_short.md)] online can even save you money. The compression is based on dates and works by combining several old entries into one new entry. You can compress entries from closed fiscal years only, and only entries where the **Open** field is set to **No**.  
+You can compress data in [!INCLUDE [prod_short](includes/prod_short.md)] to save space in the database, which in [!INCLUDE [prod_short](includes/prod_short.md)] online can even save you money. The compression is based on dates and works by combining several old entries into one new entry. You can compress entries from closed fiscal years only, and only entries where the **Open** field is set to **No**. Also, by default, you can only compress data that is at least five years old. If you want to compress data that is less than five years old, contact your Microsoft partner.
 
 For example, vendor ledger entries from previous fiscal years can be compressed so that there is only one credit and one debit entry per account per month. The amount in the new entry is the sum of all the compressed entries. The date assigned is the starting date for the period that is compressed, such as the first day of the month (if the entries are compressed by month). After the compression, you can still see the net change for each account in the previous fiscal year.
 
@@ -60,16 +60,19 @@ After the compression, the contents of the following fields are always retained:
 > [!NOTE]
 > After you run date compression, all accounts in the ledger are locked. For example, you cannot un-apply vendor or bank ledger entries for any accounts during the period for which dates are compressed.
 
-The number of entries that result from a Date Compress batch job depends on how many filters you set, which fields are combined, and which period length you choose. There will always be at least one entry. 
+The number of entries that result from a date compression depends on how many filters you set, which fields are combined, and which period length you choose. There will always be at least one entry. 
 
 > [!WARNING]
 > Date Compression deletes entries, so you should always make a backup copy of the database before you run the batch job.
 
 ### To run a date compression
 1. Choose the ![Search for Page or Report](media/ui-search/search_small.png "Search for Page or Report icon") icon, enter **Data Administration**, and then choose the related link.
 2. Do one of the following:
-    1. To use an assisted setup guide to set up date compression for one or more types of data, choose **Data Administration Guide**.
-    1. To set up compression for an individual type of data, choose **Date Compression**, **Compress Entries**, and then choose the data to compress.
+    * To use an assisted setup guide to set up date compression for one or more types of data, choose **Data Administration Guide**.
+    * To set up compression for an individual type of data, choose **Date Compression**, **Compress Entries**, and then choose the data to compress.
+
+   > [!NOTE]
+   > You can only compress data that is more than five years old. If you want to compress data that is less than five years old, contact your Microsoft partner.
 
 ## See Also